L’UNDP recrute Associée exécutive principale.

Under the guidance and direct supervision of UNODC Regional Director, the Senior Executive Associate is responsible for providing a variety of executive administrative support to the Regional Director maintaining full confidentiality in all aspects of assignment and, in close coordination with the office management and staff, for managing the efficient flow of information and communications to ensure expeditious dissemination of information, timely action and compliance with established deadlines.

RESPONSABILITÉS :

Provide executive support to the Regional Director:

• Manage the Regional Director’s calendar, and schedule of appointments and meetings.
• Arrange travel and hotel accommodations and other logistics for the Regional Director.
• Maintain roster of RO contacts; update electronic mailing lists.
• Answer and screen call for the Regional Director with tact and discretion.
• Manage administrative files on the Regional Director’s mission travel and mission reports.
• Research files collect information and organize materials to meet the Regional Director’s requests.

Provide administrative support to the Regional Director:

• Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and workshops.
• Organize and attend meetings and events, prepare minutes and summaries.
• Prepare and assemble briefing materials and PowerPoint presentations for the Regional Director for meetings, missions and other key events.
• Organize and monitor the office filing system.

Provide effective communication and information management support to the Regional Office:

• Facilitate flow of information and communication between the Regional Director’s Office and other units within or outside of UNODC.
• Review, prioritize and route correspondence to and from the Regional Director Office; take proactive follow-up action and keep the Regional Director informed.
• Respond to and/or direct inquiries to appropriate units for timely action/response.
• Prepare routine correspondence and interoffice circulars; review documents and reports to ensure spelling, punctuation and format are correct.
• Maintain and organize up to date hard and electronic files for easy access and retrieval; ensure safekeeping of confidential materials.
• Assist in the preparation and finalization of informal translations; act as interpreter as required.