UNDP recrute un Programme Associate

Functions

1- Provide administrative and logistical support to the formulation and management of programmes

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the RO and executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects for the RO website;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
2- Provide administrative support to the financial management of the Unit

Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Atlas for development projects; register good receipts in Atlas;
Assist in the preparation and follow up of cost-recovery bills in Atlas.
3- Provide administrative support to the Unit

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Provide guidance and training to Programme Assistants as needed.
4- Provide administrative support to Resource Mobilization

Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
Organize, compile and process information from donors, RO, and programme team, as inputs to various databases and documents.
5- Facilitate knowledge building and knowledge sharing

Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism
Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies

Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.

Required Skills and Experience

Education and certification:

Completion of secondary education required.
Bachelor’s degree in Business or Public Administration is an asset.
Experience:

At least 6 years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of UN ERP is an asset;
Experience in supporting a team.
Language Requirements:

Fluency in French and English is required