Le PNUD recrute 01 Senior Executive Associate.

Description de l’offre

Senior Executive Associate

United Nations Development Programme (UNDP)
Dakar (Senegal)
Grade: GS-7, Associate
Occupations: General Support
Closing soon: 6 Sep 2021

JOB DESCRIPTION
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.
All selected candidates will, therefore, undergo rigorous reference and background checks.

BACKGROUND
Under the guidance and direct supervision of UNODC Regional Director, the Senior Executive Associate is responsible for providing a variety of executive administrative support to the Regional Director maintaining full confidentiality in all aspects of assignment and, in close coordination with the office management and staff, for managing the efficient flow of information and communications to ensure expeditious dissemination of information, timely action and compliance with established deadlines.

DUTIES AND RESPONSIBILITIES
Provide executive support to the Regional Director:
• Manage the Regional Director’s calendar, and schedule of appointments and meetings.
• Arrange travel and hotel accommodations and other logistics for the Regional Director.
• Maintain roster of RO contacts; update electronic mailing lists.
• Answer and screen call for the Regional Director with tact and discretion.
• Manage administrative files on the Regional Director’s mission travel and mission reports.
• Research files collect information and organize materials to meet the Regional Director’s requests.

Provide administrative support to the Regional Director:
• Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and workshops.
• Organize and attend meetings and events, prepare minutes and summaries.
• Prepare and assemble briefing materials and PowerPoint presentations for the Regional Director for meetings, missions and other key events.
• Organize and monitor the office filing system.

Provide effective communication and information management support to the Regional Office:
• Facilitate flow of information and communication between the Regional Director’s Office and other units within or outside of UNODC.
• Review, prioritize and route correspondence to and from the Regional Director Office; take proactive follow-up action and keep the Regional Director informed.
• Respond to and/or direct inquiries to appropriate units for timely action/response.
• Prepare routine correspondence and interoffice circulars; review documents and reports to ensure spelling, punctuation and format are correct.
• Maintain and organize up to date hard and electronic files for easy access and retrieval; ensure safekeeping of confidential materials.
• Assist in the preparation and finalization of informal translations; act as interpreter as required.

Provide support to the Regional Director’s Office’s external relations activities:
• Facilitate the Regional Director’s interaction with various external partners through written, verbal and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices.
• Receive and greet high ranking officials/visitors.
• Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.

Contribute to knowledge building and knowledge sharing:
• Provide administrative support for effective knowledge management and sharing within the office, field offices and other offices/HQs.
• Build and share knowledge and experience related to administrative and operations support.

COMPETENCIES
Professionalism:
• Knowledge of administrative principles and practices.
• Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by profession rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
• Work collaboratively with colleagues to achieve organizational goals, within and outisde UNODC;
• Sollicits input by genuinely valuing others, ideas and expertise, is willing to learn from others;
• Proven interpersonal skills and the ability to establish and maintain effective working relations with people in multi-cultural and multi-ethnic environment with sensitivity and respect for diversity;
• place teams agenda before personal agenda;
• suports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsability for team shortcomings.

Planning and Organizing:
• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

REQUIRED SKILLS AND EXPERIENCE
Education:
• Completion of secondary education is required.
• Bachelor’s degree in business administration, public administration or similar fields is an asset.

Experience:
• At least seven (7) years of progressively responsible experience with administrative, secretarial, or programme experience;
• Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems;
• Experience with UMOJA system is an asset.
• Experience with UN agency is an asset.

Languages:
• English and French are the working languages of the United Nations Secretariat.
• For the position advertised, fluency in English and French, i.e. oral and written proficiency is required.
• Knowledge of another UN official working language is an asset.