Reg. Finance Manager CDI
Danish Refugee Council
Supervised by
Regional Head of Support Services for the WANALA Region
Reporting to
Regional Head of Support Services for the WANALA Region
Area of Operation
Region of West Africa, North Africa & Latin America
Employment Period
15 months (until the 31st of December 2024)
Contract type
National/International Contract
Conditions
Management F, accompanied position
Under the management of the Regional Head of Support services, and following the strategic directions being established by the Regional Senior Management Team, the Regional Finance Manager has a regional focus and provides the due support (including sometimes direct support) and guidance to each Country Office in order to ensure that the Region’s countries do financially perform. By financial performance, we mean that the Country Offices will respectively reach their targets and respect their obligations in terms of financial reporting, follow-up of budgets, cost control management, and of monitoring of their financial commitments.
The Regional Finance Manager can complete these tasks with the support of the Finance Department: The Regional Finance Manager is the manager in charge of the Finance Department of the Regional Office. The Regional Finance Manager is also fully responsible for the financial responsibilities related to the Regional Office (an organizational entity with more than fifty-five persons). In addition to this role, the Regional Finance Manager should also oversee the financial follow-up of the projects implemented by the Regional Office (namely projects led and owned by the Regional Office, but which are implemented outside of Senegal, at the same times, by different countries within our Region – for instance, a project implemented at the same time in three countries in the Sahel Region).
Furthermore, The Regional Finance Manager should ensure good and efficient cooperation, communication, and collaboration with the Finance Department at the HQ (in Copenhagen, Denmark), especially with the Operational Finance Support team.
The main responsibilities and tasks of the Regional Finance Manager are the following:
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Management & Coordination
- To ensure the efficient management and supervision of the staff members of the Finance Department of the WANALA RO: This includes daily supervision of the tasks, follow-up of the targets defined, and appraisal of the staff members
- To monitor the respect of the financial rules and regulations within the WANALA RO and for all its staff members;
- To contribute as much as possible to efficient communication and relevant sharing of information, with our HQ, our Country Offices, and our different donors in regard to any financial point, including potential financial issues, forthcoming audits, financial reporting, and financial risks;
- To guarantee the follow-up in terms of any payment, reimbursement, report to be done at the WANALA RO level;
- To work efficiently and in good collaboration with the other Regional Managers/ Coordinators of the WANALA RO, especially in terms of information-sharing with the Human Resources Department and the Supply Chain Department;
- To visit regularly the countries covered by the WANALA RO and to provide technical guidance to the Finance Managers and Finance Coordinators in the countries covered by the WANALA RO, who report to a different manager.
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Finance (Accounting & Reporting)
- To ensure an efficient and strong budget follow-up and cost control of the projects managed by the WANALA Region (including timely closure of the monthly accounting, achievement of the shared costs rules, and timely booking of reconciliations);
- To reinforce the financial rules and regulations in the WANALA Region and for each project managed by the WANALA Region, including the quality and compliance standards of the financial supporting documentation attached to every voucher;
- To consolidate the financial information about the ongoing projects for each Country Office covered by the WANALA Region in order to ensure their good financial performance, and to cross-check regularly the BFUs of the countries;
- To participate in the follow-up of the financial monthly management reports;
- To guarantee the quality review of the annual budgets provided by each Country Office of the WANALA Region, including the coherence, conformity, and eligibility of the information provided by the respective Countries for their budgets;
- To check, if necessary and if requested, the monthly accounting for each Country Office covered by the WANALA RO (in coordination with the Finance Department at the HQ);
- To support, if needed and requested, and only in full coordination with the Finance Department at the HQ, the Country Offices in terms of financial closure, financial reporting, and follow-up;
- To ensure the follow-up of the WANALA RO bank accounts and the situation of the liquidity, including submitting the Bank Transfer Requests;
- To contribute to the elaboration of the budgets in the project proposals managed at the WANALA RO;
- To review the budgets for the project proposals developed by the Country offices covered by the WANALA RO;
- To monitor the financial management of the WANALA RO, by following up the budgets consumption and by controlling the funding coverage and costs engaged, while updating regularly the Master Budget of the WANALA RO;
- To regularly analyze the financial data obtained at the WANALA RO level and also per country, and provide reliable data to the senior management.
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Audit & Compliance
- To take the lead in case of any financial audit of a project monitored by the WANALA RO and to potentially assist/ support a Country Office for an audit concerning its operations/ projects;
- To check and monitor the full compliance of the financial documents of the WANALA RO expenses, taking into account the internal requirements of DRC but also the external requirements in terms of compliance (donors and potential legal obligations in the relevant country);
- To provide guidance to the Country Offices for the respect of compliance in each country, supporting them in regards to the internal compliance requirements while also advising for the external compliance requirements;
- To ensure occasional internal financial audits of projects in the WANALA Region, in good coordination and communication with the Finance Department at the HQ;
- To identify potential financial risks in the WANALA Region not already known by the Regional Senior Management Team (at the WANALA RO level).
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ERP System (DRC Dynamics)
- To ensure an efficient support for each Country Office in terms of the implementation of DRC Dynamics for the Finance Track;
- To contribute to the development and elaboration of new learning materials for the Finance staff members in the WANALA region (in good cooperation with the Finance Department at the HQ);
- To monitor that DRC Dynamics is used or will be used at its full capacity at the WANALA RO;
- To check that the financial procedures on DRC Dynamics are well-respected in each Country covered by the WANALA RO and to provide regularly reliable data about the use of DRC Dynamics in all WANALA Region.
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Capacity-Building
- To train the staff of the Finance Department at the WANALA RO about the DRC procedures and the use of the ERP System;
- To contribute to the capacity-building of the Finance staff members in the Country Offices covered by the WANALA RO during field visits in each country;
- To advise on and promote understanding and application of DRC policies, procedures, and principles.
All the tasks mentioned above will be primarily done from DRC WANALA Regional Office but travels within the Region (in the countries of intervention) can represent a significant amount of time, potentially equivalent on average to fifty percent (50%) of the working time per month. In addition to the above, the Regional Finance Manager may be asked to carry out other duties requested by the Regional Head of Support Services or the Regional Executive Director.
How to apply
Are you interested? Then apply for this position online**:** Regional Finance Manager (hr-manager.net) . All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English**.**
DRC provides equal opportunity in employment and prohibits discrimination in employment based on race, sex, color, religion, sexual orientation, age, marital status, or disability. DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.
However**, applicants must be aware that DRC cannot employ, under an international traineeship or volunteering agreement, a citizen of the country in which she/ he is going to be stationed (in such case, the Republic of Senegal).**
Applications close on the 13th of September 2023, at 11:59 p.m. (Dakar-time).Applications submitted after this date will not be considered.
Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.