UNDP recrute un Programme Management Specialist

• Provide support to strengthen the strategic direction of UNDP Country Office and Regional Projects in the Hub.
• Ensure effective programme management support to the Country Office and Regional Projects in the Hub focusing on quality control of the full programming cycle, and focusing on integration of RBM perspectives, including reinforcing planning, monitoring and evaluation of the country office and the regional projects and programmes
• Ensure sound financial management of the Country Office’s and Hub’s resources.
• Oversee auditing processes,
• Support the establishment and maintenance of strategic partnerships and support to resource mobilization and communication in the country office and in the Hub;

Provide support on strategic direction in relation to the Country Programme Document and the Regional Projects Documents and UNDP Strategic Plan and coordinate planning and reporting on the activities, focusing on the achievement of the following results:

• Support the development and operationalization of the Country Programme Document and the Regional Projects Documents, in collaboration with the partners.
• Support and advise on the development, management and implementation of the country office projects and regional projects managed in the regional hub in close collaboration with the Regional Programme coordinator.
• Coordinate with other units in the country office with development of Annual/Integrated Workplans (AWP/IWP), Country Office annual report, Results-Oriented Annual Reporting (ROAR) and other corporate planning and results reporting exercises.
• Coordinate with other units in the Regional Bureau for Africa, including Regional Service Centers, Country Offices and Central Bureaus, and support project managers and Regional Programme Coordinator with development of Annual/Integrated Workplans (AWP/IWP), Regional Programme annual report, Results-Oriented Annual Reporting (ROAR) and other corporate planning and results reporting exercises.
• Conduct business process mapping and establishment of internal Standard Operating Procedures to ensure the Regional Projects follows efficient workflows amongst the projects and adheres to and complies with corporate policies and dashboards.
• Support and coordinates knowledge building and management in the Country office and the Regional Hub.

Ensure effective programme management support to the Country Programme and Regional Projects focusing on quality control of the full programming cycle, and focusing on integration and deepening of RBM perspectives, including reinforcing planning, monitoring and evaluation of the country office and the regional projects and programmes focusing on the achievement of the following results:

• Provide advisory support to project managers in the CO and the Hub, throughout the project cycle, including formulation, implementation, monitoring, reporting, and closing while ensuring the application of UNDP Programme policies and procedures.
• Promote effective development and application of RBM tools in programme and project cycle management, including the development of an M&E plan for the CO and the regional programme and projects establishment of management targets (BSC) and monitoring achievement of results
• Ensure effective planning, monitoring and evaluation with the aim of measuring the impact of the Country Programme and Regional Projects.
• Provide technical support to project managers in relation to Quality assurance of project documents, PQAs and LPACS and e-PACs for regional projects
• Provide technical advice on utilization of different implementation modalities and programming instruments and support preparation and provide clearance and quality assurance for legal documents, including LOAs, MOUs, RPAs, etc based on UNDP rules and regulations.
• Provide technical support to project managers in the CO and in the Hub and coordination support Regional Programme Coordinator in relation to results monitoring and Transparency dashboards
• Provide technical support and quality control of decentralized country programme and project evaluations in the CO and in the Hub, assessments, and review in accordance with UNDP Evaluation Policy.
• Provide coordination support to the country office programme and projects and regional projects audit exercises among programme, project and operations staff and ensure compliance with audit quality standards and timeframes.

Ensure sound financial management, planning and monitoring of programme resources, focusing on the achievement of the following results:

• Strategic oversight of financial planning, budgeting, and costing, implementing, and monitoring of the country office and regional programme and projects, tracking the use of financial resources.
• Ensure implementation of effective internal control systems in collaboration with the operations unit and ensure overall accountability for the use of funds as well as the strict and consistent application of UNDP rules and regulations in all project operations.
• Work closely with various units and project teams, HQ and Regional units ensuring successful financial performance by providing programme resource analysis for effective planning of resources
• Provide technical advice and coordination support to DRR programme and regional hub manager in reviewing and setting up quarterly and annual delivery targets.
• Regular monitoring and preparation of management financial reports on delivery, resource mobilization, TRAC Allocations, programme revenue management and cost recovery.
• Periodic monitoring of dashboards and exceptions, troubleshooting on budget errors, funds availability, provision of COAs, other issues and identification of remedial actions.
• Monitor financial reports and follow up with project managers in the Hub and CO on outstanding obligations, facilitate project closures, open items clearances, deficits and NIM/NGO Advance aging and liquidations.
• Support project teams in creating new projects in Quantum, GMS set up and managing budget revisions in line with approved AWPs/ProDocs;
• Processing revenue transfers to COs that implement activities and inform the respective COs and the project managers, in close collaboration with the finance unit.
• Support HACT implementation for country office projects including the assurance activities in collaboration with other COs on behalf of Regional Programme as per HACT guidelines
• Support the training of partners and project managers, as applicable, on utilization of NIM/NGO advances and FACE forms

Oversee auditing processes, focusing on the achievement of the following results

• Support the preparation of country office audits, by ensuring that supporting documents are available and have been regularly archived; conducting pre-audit and regular verification on audits areas, particularly areas highlighted as ‘weaker’ in previous audits.
• Support the preparation of NIM/HACT audits. Support the implementation of all audits recommendations and updates >CO action and response to auditors in relevant systems.

Support the establishment and maintaining of strategic partnerships, support resource mobilization and ensure effective reporting of country programme and regional projects, support communication activities in the regional Hub

• Support development and implementation of the country office regional programme resource mobilization strategy.
• Support creation, deepening and coordination of partnerships with the UN agencies, intra/governmental institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
• Ensure timely clearance and effective implementation of all contribution agreements related to the country programme and regional projects.
• Initiate, assure compliance and finalize all co-financing/contribution agreements, in close consultation with the country project managers and the DRR/P, the regional projects managers and Regional Programme Coordinator.
• Ensure high quality of the proposals submitted to the donors, validating relevancy and accuracy of programme implementation modalities and budgeting, as per UNDP programming guidance on budgeting, costing and cost recovery policies.
• Guide project teams and clear prepared financial reports and provide quality assurance for the content and presentation of the substantive reports.
• Ensure timely coordination, finalization, and submission of high-quality donor reports (financial and narrative) in full accordance with UNDP’s contractual obligations
• Maintain the sound filing system, develop donor reporting database and alert programme teams on pending milestones and due reporting obligations.
• Follow up on outstanding contributions with the partners.
• Track expiration of agreements and facilitate timely extension of agreements if required.
• Coordinate communication activities in the hub to ensure targeted and effective communication on results.
• Ensure effective coherence between the resource’s mobilization and communication activities.

Étiqueté comme : gestion de programme