UNODC recrute un Assistant programme

This position is located in the Regional Office for West and Central Africa (ROSEN) with duty station in Dakar, Senegal, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Coordinator (Sahel Region).

For more information on UNODC, please visit our website: www.unodc.org

Responsibilities

Within assigned authority, the incumbent will be responsible for the following specific duties:

• Provide assistance on general administration, travel, logistics, and procurement issues.
• Support the organization of UNODC events/activities in Senegal and other Sahel countries, including handling procurement, reservations, accounting, preparing communication tools, and providing any necessary support.
• Initiate and follow up on payment requests.
• Ensure the initiation and follow-up of procedures on UMOJA (e.g., travel requests, account and payment tracking for suppliers and contractors).
• Maintain inventory of office equipment and ensure the procurement of necessary supplies.
• Ensure up to date property management and contribute to grants management.
• Draft correspondence, reports, and prepare requested supporting documents related to general administration tasks and specialized tasks, taking all necessary measures to ensure the confidentiality of certain files.
• Interact with visitors and staff, schedule appointments, and take meeting notes, and provide informal interpretation tasks when needed.
• Compile and prepare briefing kits and other information and documents for visitors and missions.
• Produce various reports/statistics based on internal and external data.
• Provide support in budget preparation and collect/provide information for audits.
• Take minutes of the Administration and Finance section meetings.
• Ensure that all official travel is conducted in accordance with the United Nations travel rules (using authorized companies, obtaining advance security visas, etc.) and that all staff travel documents are valid before initiating any travel arrangements (passport, visa, residence permit, etc.).
• Maintain well-organized filing of all relevant task-related documents and ensure electronic and paper archiving of administrative documents.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Perform any other work-related tasks assigned by the supervisor.

Competencies

• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

• Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
• The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
• Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

• A minimum of five years of experience in programme or project administration is required. The minimum number of years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher.
• Work experience with an Enterprise Resource Planning (ERP) system is required.
• Work experience in managing data processing tools (i.e. Office 365, power BI) is required.
• Work experience in a multicultural environment is required.
• Work experience with an international organization is desirable.
• Work experience with SAP/Umoja is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and French is required. Working knowledge of another United Nations official language is an advantage.

Closing date: 08 August 2023.