POSITION BASED IN ANY MSF-OCBA HUB SUBJECTED TO FEASIBILITIES

GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF movement is built around six operational directorates. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona and decentralized in Nairobi, Dakar and Amman. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations.

JOB CONTEXT AND GENERAL OBJECTIVE

The Profile Manager is hierarchically accountable to the Head of Recruitment, Development and Pool Manager and aims at contributing to guaranteeing the presence in the MSF OCBA projects necessary professionals based on quality and quantity needs in the short, mid and long term. This will be achieved by managing a pool of professionals matching the Organisation’s requirements.

The position is placed within the HR Department including the Management and Assistant to the Department and 5 units: Policy Making; HR Management Unit; Recruitment, Development and Pool Management; Training; and Administration of Persons. The Recruitment, Development and Pool Management Unit is made up of a team of Profile Managers and one Recruitment unit.

MAIN RESPONSIBILITIES AND TASKS

1. Development of his/her Pool based on Operational Needs

• The Profile Manager is the professional in charge of developing a pool of International Staff (and National Staff holding field coordination positions) aligned with the Operations needs in MSF-OCBA.
• Design and implement strategies to build the HR capacity needed for short, medium and long term.
• Ensure the quantitative and qualitative follow-up of his/her pool and analyse it accordingly so as to anticipate future recruitment, selection and development needs.
• Enhance DEI (Diversity-Equity-Inclusion) within the coordination pools.
• S/he will be responsible for designing and applying the retention strategies and policies defined in the unit and the HR department and measure the results according to the indicators set.
• Guarantee the follow-up and development of International Staff (and National Staff holding field coordination positions) within the Organisation with future insight in terms future missions based on Operational needs.
• Follow up and analyse the evaluations and identify transversal development needs of the pool based on current gaps of capacities or foreseen future needs in Operations.

2. HR Development and Career Management

• The Profile Manager is the reference person for the International Staff (and National Staff holding field coordination positions) in terms of Development and Career Management of our HR in MSF-OCBA.
• Identify the development needs of each person of the pool in terms of competencies, languages and technical improvement areas.
• Support each person of the pool to reinforce their strengths and assimilate the improvement areas detected.
• Provide an adequate induction to MSF (BF, PPD, specific support…) and to the specific positions to be hold in the field. Guarantee that all the candidates pre-matched have access to the needed and updated information about the position, benefits, project, security…
• Debrief the pool at the end of assignment, focusing on their future professional motivations and the reinforcement of their development challenges.
• Follow and be in contact with each person of his/her pool and support their professional development, orienting their career path within the Organisation based on the individual interests and the organizational needs.
• Provide development solutions to support the reinforcement of the improvement areas of each person (matching, responsibilities assignment, training, mentoring, shadowing and training) and support and follow-up the process of application to trainings for all the people of the pool.
• Support and revise the trainings offered by the learning unit to check if they correspond to the needs according to the weakest points of the pool and operations.
• Invest development efforts based on the commitment to MSF, performance and potential/interest in critical positions of each person of the pool, giving priority in terms of development to people under Long-Term Commitment and Hona.
• Design and implement Development Plans (in around 3 years perspective) to people under Long-term Commitment and Hona.

3. Matching

• Searching, identifying and appointing the people to fill field vacancies, seeing in turn to the development of a career path for the International Staff (and National Staff holding field coordination positions) throughout their professional life in the Organisation.
• Based on the Annual Plan drawn up by the HR Management, fill the vacancies well in advance, conveying the information to HR reference officers in the Operational Cells (Rehucos) and the Travel Unit so that departure to the mission can be accordingly organised.
• Ensure the availability in the Organisation of people having profiles matching operational needs, ready to leave for the projects, while coordinating with the Medical and Operations departments to know and anticipate needs in MSF-OCBA.
• Ensure communication / consulting with other profile managers about common positions in order to appoint the candidates best suiting the job requirements.
• Ensure together with the REHUCO that International Staff (and National Staff holding field coordination positions) have been subjected to all general and technical evaluations required.
• Keep information about availability and qualification of the candidates up to date on the SAP database.
• Guarantee that all the candidates pre-matched have access to the needed and updated information about the position, project, living and working conditions.
• Be the liaison with Behaviour Unit to ensure members of the pool are aware and adhere to OCBA Behaviour Frame.

4. Interaction with the Recruitment Unit

• Set the priority needs for the Recruitment Unit in terms of recruitment and selection of International Staff for his/her pool well in advance so as to ensure enough HR having the qualifications, training and competencies needed to address operational needs. The pool manager will be the link between operations (TELOCOs) and referents (Technical, Supply) to set up the needs coming from the field and ensure that they match with the profiles entering into the pool. Advocate for 1st mission positions for technical positions.

5. Interaction with other OC’s and Partner Sections

• Jointly with the Head of Unit, define, follow and ensure the achievement of in the HR agreement with Partner Sections.
• Coordinate with the pool managers of the others OC’s, sharing needs, information and resources when needed and possible.
• Revise in a regular basis the vacancy list to be shared with the other OC’s and Partner Sections.
• Gather and share HR best practices with other OCs/PSs or training centres (Bioforce) and participate in international meetings when required.

6. Other tasks

• Actively participate in the PPD (Preparation for Primary Departure course).
• Actively participate, whenever is needed, in the Assessment Centres (MSF selection tests).
• Actively participate in the validation process for MCT positions jointly with the Technical Department (Medical, Logistics, Operations).
• Participate in the department and unit planning as well as in defining and/or adjusting the MSF Spain/OCBA HR policy.
• Participate as a facilitator in training courses and workshops organised by MSF Spain/OCBA.
• Participate in the implementation of outplacement policies for MSF Spain/OCBA International Staff within the MSF Policy framework.

SELECTION CRITERIA

• Provable education and/or experience in HR.
• Having a profile similar to the pool will be a plus.
• Field experience with MSF in various projects (any sections) will be a plus.
• Good command of English and Spanish. French desirable.
• IT knowledge as a user (Microsoft Office setting).
• Knowledge/experience in ERP/SAP systems will be a plus.

CONDITIONS

• Position based in any MSF-OCBA Hub (Barcelona, MSF-Spain office delegations, Amman, Dakar or Nairobi). Final location will be subject to the employability of the preselected candidate (residency, work permit, etc.).
• Full-time job.
• Minimum commitment with the position of 3 years.
• Annual Gross Salary: level HQ-4A (divided in 12 monthly payments) + secondary benefits based on MSF OCBA Reward Policy. Subjected to local conditions.
• Starting date: Mid-April 2023.

How to apply

To apply, please submit your CV and cover letter:

https://careers.msf-applications.org/job-invite/7722/

Closing date: January 25th, 2022, 23:59 CET (Central European Time).

MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

Médecins Sans Frontieres, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de 1982 (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.