Vacancy Notice : Open to Internal and External Candidates

Reference : ROWCA-HR-21-331-VN

Duty Station: Dakar, Senegal (Regional Office for West and Central Africa)

Classification : National Officer, Grade NO-B

Type of Appointment: Fixed Term, One Year, with a possibility of extension

Estimated Start Date: 18-Jan-21

Closing Date: 19-Dec-2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment.

Applications from qualified female candidates are particularly encouraged.

Internal and external candidates are eligible to apply to this vacancy. For all IOM vacancies, applications from eligible and qualified internal candidates are considered before those of qualified and eligible external candidates in the selection process.

Context

Under the overall supervision of the Senior Regional Resource Management Officer (SRRMO) at the Regional Office (RO) Dakar and direct supervision of the Regional Resources Management Officer (RRMO); and, in collaboration with relevant units at Headquarters, Administrative Centres, and the Country Offices (CO) in West and Central Africa, the successful candidate will be responsible and accountable for managing the day to day functioning of the Finance team of the RO Dakar and support as requested in all finance and administration issues CO’s in the region.

Core Functions / Responsibilities

1. Ensure correct recording of all RO transactions as well as their documenting by E-Filing to support the efficient running of all related processes.
2. Support building and monitoring budgets for RO Dakar and the CO’s in West and Central Africa.
3. Liaise and maintain strong relationships with the other departments (Logistics, IT, projects) and offer support as required.
4. Maintain the proper functioning of the circuit of financial documents in RO Dakar.
5. Verify all RO month end closure documentation, adjust, correct, and signal to the RRMO/SRRMO as required.
6. Maintain the correct balance between the PRISM records and the official Bank/cash statements.
7. Assist in the preparation of financial reports for projects as requested ensuring coordination with the Regional Accounting Support (RAS) in view of obtaining the proper endorsements.
8. Ensure that all expenses are properly recorded, and all payments are executed in a timely manner.
9. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.
10. Make suggestion for procedural improvements, identify bottlenecks and recommend actions to resolve sensitive situations.
11. Provide technical information and guidance to project management colleagues from RO, or as indicated, by offering financial information as required.
12. Perform any other tasks assigned by the direct supervisor.

Required Qualifications and Experience

Education

· Bachelor’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with two years of relevant professional experience, or;

· Master’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution.

· Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

· Experience in administrative and financial management, budget monitoring, cash management and internal control procedures;

· Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis, and;

· Experience supervising the development and implementation of administrative control procedures.

Skills

· In depth knowledge of the double ledger accounting;

· Knowledge of UN and humanitarian organizations administration;

· Knowledge of International Public Sector Accounting Standards (IPSAS);

· Proven management skills preferably leading at least 5 persons in a French speaking country.

Languages

Fluency in both French and English is required. Working knowledge of Spanish, Portuguese, Wolof and/or Bambara is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

This vacancy is open only to Senegalese nationals.

Appointment is subject to confirmation of funding.

Appointment will be subject to certification that the candidate is medically fit for appointment.

How to apply:

How to apply

Interested candidates are invited to send their applications (CV and cover letter in a unique PDF file) to: [email protected] by 19-dec-2021, with email subject: “**ROWCA-HR-21-331-VN**”. Only shortlisted candidates will be contacted.

Posting period From 06-Dec-2021 to 19-Dec-2021