UNPD recrute un Programme Associate

Background

The Programme Associate will work under the overall authority of the Regional Representative of UNODC, under the direct technical guidance of the TPB Project Coordinator and in close collaboration with the TPB team in field office and headquarters and the Administrative and Financial Unit. The Programme Associate will be responsible for all administrative and logistical tasks as well as selected substantive assignments in connection with the project.

Duties and Responsibilities

Programme Management Support

• Manage overall administrative tasks, operations and organisational requirements of the programme;
• Provide support to TPB staff members, national and international experts/consultants in the preparation of their missions and for all related administrative and logistic issues (communication, contracts, agenda, visas, hotel reservations, etc.);
• Support the organization of national and regional consultations/ meetings/workshops/events in West and Central Africa, including participants’ travel and administrative arrangements, drafting budget estimates, negotiating and securing meeting venues, meeting set-up and meeting documents preparation;
• Draft both in-coming/ out-going correspondences, section archives and resource material;
• Participate in the collection and dissemination of TPB services, guidelines, publications and documentation in West and Central Africa;
• Maintain effective document filing systems;
• Establish and regularly update asset inventories, mailing list and full contact details of key institutions and resource persons, national and regional stakeholders in West and Central Africa;
• Hold the team agenda, arrange appointments, meetings and missions;
• Proactively maintain the activities/ Ensure the backstopping of the team while other project staff is on mission or on leave;
• Any other task as required.

Administrative and Financial Management

• Support substantive and financial project reporting and monitoring processes, including project and budget revision;
• As required, assist in developing budgets for projects and funding proposals;
• Review financial reports;
• Undertake the procurement and financial arrangements in coordination with the Administrative and Finance Unit;
• Make budget check for requisitions, POs and TOs;
• Assist in the recruitment of national consultants and do the necessary follow-up in close cooperation with the
• Administrative and Financial Unit, for their payments;
• Any other task as required.

Competencies

Planning & organizing:

• Ability to develop clear objectives in accordance with agreed upon strategies;
• To identify tasks and activities that have to be dealt with as a matter of priority;
• To adjust priorities if required; to allocate appropriate time and resources to completing tasks; To anticipate risks and to adopt corrective measures in the course of planning and executing activities;
• To use time in an effective manner.

Teamwork:

• Ability to work collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing new ideas and expertise;
• Willingness to learn from others; place team agenda before personal agenda; support and act in accordance with final group decisions, even when such decisions may not entirely reflect own position;
• Share credit for team accomplishments and accepts joint responsibility for team shortcomings; ability to work with a small team of professional staff;
• Flexible approach and willingness to assist with a variety of other tasks.

Communication:

Very good communication skills, including the ability to draft policy, studies and communications to various counterparts and to articulate ideas in a clear and concise manner; Ability to listen to others, correctly interpreting messages from others and responding appropriately; demonstrating openness in sharing information and keeping people informed.

Required Skills and Experience

Education

University degree in management, project management, public administration or any relevant areas;

Experience

• Minimum 5 years of experience programme management, with strong document drafting skills (letters, reports, etc.), profound knowledge of bookkeeping and budget; development and contribution to project management;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Internet tools;
• Excellent presentation, written and verbal communication skills;
• Organized and structured work habit with an understanding of prioritisation;
• Practical working experience with U.N. administration and financial management an asset;
• Practical working experience with using UMOJA is an asset.

Languagues:

Excellent written and verbal communication skills in English and French.

Closing date: 26 January 2024.