TITLE: Finance Intern

TEAM/PROGRAMME: Finance

LOCATION: WCA Regional OfficeDakar

GRADE : National 7

CONTRACT LENGTH: 6 months

CHILD SAFEGUARDING: Level 3: the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The West and Central Africa Region has a regional management office in Dakar. The primary role of the regional management unit is to support and build the capacity of nine country offices across the region. The regional management unit is also a small business unit in itself and as such receives funds from SCI and Donors to run both oversight related operations as well as regional programmes.

The regional management office needs back office support to assure proper use and management of these funds.

In the Finance team, the Finance Intern contributes to the implementation of the accounting systems, policies and procedures. He/she supports the department through the collection, processing, recording and reconciliation of financial data, verifying the validity, completeness and accuracy of source documentation, performing daily accounting activities such as analysis, maintenance, completing, reconciliation and verification of specific financial data and documents.

SCOPE OF ROLE

Reports to: RO Finance Coordinator

Staff reporting to this post: None

KEY AREAS OF ACCOUNTABILITY :

Payments and Accounting:

• Prepare Regional Office payments and ensure they are approved accordingly
• Prepare staff expense claims, ensuring staff are continually made aware of the requirements when claims and payment requests are submitted
• Prepare staff travel advances and float reconciliations
• Register expenditure transactions in the business system ensuring completeness and accuracy in numeracy and financial coding.
• Support monthly closing of books within deadline and against checklist
• Respond to queries related to payments from internal staff, consultants, countries, vendors etc.
• Provide support for the production of all monthly, quarterly and annual reports on accounting including: Monthly Financial Report (MFR), Monthly Control Checklist (MCC) and other reports required by the calendar of Finance.

Treasury Management:

• Deposit bank transfers letters at the bank and check withdrawals
• Update the bank log on a daily basis with payments and make sure the RO does not run out

of cash

• Petty Cash management

Audit Support:

• Support in year-end and awards audit coordination and responding to audit issues
• Support on partner audit reports reviews
• Assist during the year end closure and audit preparation including partners audit
• Maintaining up-to-date, accurate and complete paper files of all financial documents including Electronic filing of houses contracts and consultant’s contracts

Partner Management :

• Review of partners’ expenses and the follow-up to obtain any missing document and clarification
• Reconcile partner accounts
• Ensure that up-to-date, accurate and complete paper files of all awards and partners documents are maintained.

Other responsibilities required by the supervisor

QUALIFICATIONS

• Technical Degree in Finance or Business Administration

EXPERIENCE AND SKILLS

• A good level of written and verbal communication in English and French and interpersonal skills
• Proven knowledge and experience of computer use (MS-Excel, PowerPoint & MS-Word), preferably with accounting package Agresso.
• Experience of working as part of a team, and delivering high quality work within a deadline

Female applications are strongly encouraged!

How to apply

Please follow this link to apply: https://www.aplitrak.com/?adid=YS50YW1iYS41ODk4OC4xMjE4NUBzYXZldGhlY2hpbGRyZW5hby5hcGxpdHJhay5jb20